Brilio.net - Official letters are written communication tools used in formal contexts, both in government, business, and other organizations. This letter has a standard format and structure, as well as formal language. Understanding the various types of official letters is essential to ensure effective and professional communication. Here are some types of official letters that are commonly used and their functions.
1. Invitation Letter
An invitation letter is used to invite a person or group of people to attend an official event. The event can be a meeting, seminar, conference, or other ceremonial event. This letter usually includes important information such as the date, time, place, and agenda of the event. The use of polite and clear language is very important in an invitation letter.
2. Decree
A decree is a letter issued by an authority to establish an official decision. This letter is often used in the context of government or organizations to announce new policies, job promotions, or other important decisions. A decree letter must include the legal basis or reasons behind the decision.
3. Notification Letter
Notification letters are used to convey important information to certain parties. The information can be in the form of policy changes, event announcements, or other information that needs to be known by the recipient. Notification letters must be written clearly and concisely so that they are easy to understand.
4. Application Letter
A request letter is a letter used to request something officially. The request can be a request for permission, assistance, or information. A request letter must be written in polite language and include a clear reason why the request is being submitted.
5. Letter of Agreement
A letter of agreement is an official document that binds two or more parties in an agreement. This letter lists the rights and obligations of each party as well as other agreed provisions. The letter of agreement must be written clearly and in detail to avoid misunderstandings later.
6. Assignment Letter
A letter of assignment is used to assign an official task to a person or group of people. This letter usually includes details of the task, objectives, and timeframe for implementation. A letter of assignment is important to ensure that the recipient understands the responsibilities given.
7. Cover Letter
A cover letter is used to accompany other documents that are sent. This letter serves to explain the intent and purpose of sending the document. The cover letter must include relevant information so that the recipient can understand the context of the document received.
8. Certificate
A certificate is a letter issued by an authorized party to provide official information about something. This letter can be a domicile statement, employment statement, or other information that is needed. The certificate must include accurate and accountable information.
9. Job Application Letter
A job application letter is a letter used by applicants to apply for a job at a company or organization. This letter must include information about the applicant's qualifications, experience, and motivation. Writing a job application letter must be done carefully and professionally to increase the chances of being accepted.
10. Resignation Letter
A resignation letter is a letter used by an employee to resign from his/her job. This letter must include the reason for resignation and the effective date of resignation. Writing a resignation letter must be done politely and professionally to maintain good relations with the company.
In writing formal letters, it is important to pay attention to the appropriate format and structure. The use of formal and polite language is also very important to maintain professionalism. By understanding the various types of formal letters and their functions, formal communication can be done more effectively and efficiently.